Privacy Policy and Data Protection

Who are we?

Norfolk Youth Projects is a charity and company limited by guarantee which is registered in England and Wales (number 1154242) with its registered office at The Phoenix Centre, 132a Mile Cross Road, Norwich, NR3 2LD.

Basis for processing personal data

We may use any one of the following as the lawful basis for processing your personal data:

What personal data do we collect?

Personal data is information that can be used to identify you. Depending on the ways in which we engage with you, this may include one or more of the following items:

How we collect personal data

We collect information about you in the following ways:

Event photography

We often take photographs and videos at our events and activities to use for the purpose of recording memories for attendees and to promote future events and activities. We will ask you for consent to use any photographs taken where you are the focus of the image or film. Permission will be requested either prior, during or after the event. You can change your mind about future use at any time by contacting

How do we use your personal data?

With your consent, we use your information as follows:


On the basis of legitimate interest, we collect and use your information as follows:

Marketing and communication preferences

We use marketing communications to keep you up to date with news which we feel will be of interest to you. This may include newsletters, surveys, emails and postal correspondence.


You can stop receiving communications at any time by contacting

Please note we may retain your details on a suppression list so that we remember not to contact you.


We also use social media (such as Facebook) to share information about what we do. We do this by posting content on our own social media pages. You can cease following us at any time.


Information sharing

We don’t sell or swap your information with any third party for their marketing purposes.


Some third party processors may have incidental access to your personal data in the course of their provision of services to us, such as IT service providers.


If you attend events with us, we may share your attendance details with the organisations to whom we apply for funding and with travel agencies and insurance providers.


We may also share information with third parties where we require professional advice, are legally required to do so, or need to enforce or defend our legal rights, such as accountants, lawyers, police officers, courts and regulatory bodies.



We aim to ensure that all information we hold about you is accurate and kept up-to-date. If you believe any of the information we hold is inaccurate or your circumstances change, please advise us via and we will ensure our records are updated as soon as possible.



We keep personal information until it is no longer required for the purpose for which it was collected, unless we are required to keep it longer in accordance with any legal requirements, compliance, tax or accounting rules. When we no longer need to retain your information, we will dispose of it securely.


Protecting children

If you are aged 16 or under, and would like to participate in an event, donate or get involved with us, please make sure that you have your parent/guardian’s permission before giving us your personal data.


Your rights

You have the following data protection rights:

You can exercise any of these rights at any time by contacting

This policy was last updated in October 2019 and replaces all previous versions. We will regularly review and update this document. Changes will be notified through an announcement on our website.


Data Protection Policy

Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.

We are committed to:

updated 27/11/2019